[00:00:02]
[ Jefferson Parish East Bank Pre-Proposal Conference]
WELCOME EVERYONE.UH, WE ARE ALL HERE TODAY, THIS MORNING, A BEAUTIFUL TUESDAY MORNING, 4 5 5 5 7 0 0 1, UH, FOR THE JEFFERSON PARISH, UH, PRE-PROPOSAL CALL FOR THE RFP FOR ENTERPRISE RESOURCE PLANNING AND SOFTWARE IMPLEMENTATION PROJECT.
I AM KATE AAL JOYCE WITH BARRY DUNN, THE PARISHES CONSULTING PARTNER.
I WILL BE GUIDING US THROUGH OUR PRE-PROPOSAL CONFERENCE THIS MORNING.
UM, OUR AGENDA LOOKS A LITTLE SOMETHING LIKE THIS.
WE WILL DO A QUICK ROLL CALL OF ALL OF OUR ATTENDEES, AND THEN I'LL TURN IT OVER TO A REPRESENTATIVE FROM THE PARISH TO SAY A FEW WORDS ABOUT, UM, THEIR PROJECT, UM, THE HISTORY OF THE PROJECT, HOW WE GOT HERE, AND GOALS FOR THE NEW SOLUTION.
UM, THEN I WILL JUMP INTO SOME KEY POINTS I WANNA POINT OUT IN THE RFP ITSELF FOR YOUR KNOWLEDGE, AND THEN WE'LL GET TO THE STAR OF THE SHOW, WHICH OF COURSE IS THE QUESTION AND ANSWER PERIOD.
UM, SO TO START US OFF FOR THE ROLL CALL AND INTRODUCTION PORTION, UM, I AM GOING TO GO AN ALPHABETICAL ORDER OF THE LIST OF ATTENDEES THAT I HAVE.
UM, I WILL SAY THE COMPANY NAME AND I WOULD LIKE THE REPRESENTATIVES EITHER ONLINE OR IN ATTENDANCE IN THE CONFERENCE ROOM TO IDENTIFY THEMSELVES.
SO WE'LL START WITH A LIGHT SOLUTIONS.
ANYONE FROM A LIGHT ON THE CALL TODAY OR IN THE CONFERENCE ROOM.
THIS IS PEG DINO FROM A LIGHT.
THANK YOU, PANAM TECHNOLOGIES.
THIS IS JAY WINCHESTER FROM PANAM TECHNOLOGIES.
ALL RIGHT, UM, CORE BT, ANYONE FROM CORE BT? YES.
THIS IS SADIA DESANTIS FROM CORE THANK YOU.
HEY, THIS IS A MEAD FROM E S E AND VALERIE ROSS.
CARRIE BOUDREAUX WITH FOURTH SQUARE.
PAUL DOTY WITH I K W SOLUTIONS.
HI, THIS IS MARVIN JONES WITH N FOUR.
HI, THIS IS AL WITH INBODY INC.
THIS IS MORE SALES FERNANDEZ WITH ORACLE.
THIS IS LANCE MAXWELL WITH ORIGIN.
THIS IS LLOYD WATTS WITH ORIGIN.
AND ALEX LAUGHLIN WITH ORIGIN.
HI, THIS IS AMANDA ROMO, P T G.
THIS IS KAREN CLAY WITH TRANSIT.
AND IS ZACH GOMEZ WITH TRANSIT CORPORATION.
THIS IS DAVID RAGNER WITH TYLER TECHNOLOGIES.
[00:05:01]
THANK YOU.ERIC WEINTRAUB HERE FROM U K G.
AND GOOD MORNING AT JASON KO FROM U K G.
THIS IS ROBERT BELL WITH WORKDAY.
UM, ANYONE IN, UH, THE CONFERENCE ROOM THAT I MAY HAVE MISSED? HI KATE, THIS IS KELLY FITZPATRICK FROM CREOLE CONSULTING.
MAGGIE ACOSTA WITH COLLABORATIVE SOLUTIONS.
CAN I GET THAT A LITTLE BIT LOUDER PLEASE? HI KATE, IT'S MAGGIE ACOSTA WITH COLLABORATIVE SOLUTIONS TESTING.
MAGGIE ACOSTA WITH COLLABORATIVE SOLUTIONS.
DAVIS RODDICK WITH CANNON SOLUTIONS.
DID YOU GET THAT KATE? WAS IT BUCHANAN SOLUTIONS? CANON.
OH, I THINK I LOST THE CONFERENCE ROOM.
I THINK THAT'S IT HERE FOR THE CONFERENCE.
I WOULD LIKE TO TURN IT OVER TO, UM, A MEMBER OF THE PARISH TEAM TO DISCUSS THE HISTORY OF THE PROJECT, UM, AND SOME FUTURE GOALS OF THE NEW SOLUTION.
MY NAME IS TIM HOWAN, THE FINANCE DIRECTOR FOR THE PARISH.
UH, AND BEFORE WE TALK ABOUT THE FUTURE, LET'S, UH, TALK A LITTLE BIT ABOUT, HOLD IT UP HERE, UP HERE.
UH, WHERE WE ARE NOW AND WHERE WE'VE COME FROM.
UH, WE PRESENTLY USED THE I SERIES ASS 400 SINCE AT LEAST THE 1990S.
UH, WE'VE CUSTOMIZED OUR SOFTWARE TO THE POINT WHERE IT IS, UH, UM, NOT AS HELPFUL OR MEANINGFUL OR USEFUL TO THE CUSTOMERS AS WE WOULD LIKE.
UH, WE HAVE RESULTED, WHICH HAS RESULTED IN, UH, REDUNDANT PROCESSES, DUPLICATION OF USE OF, UH, EFFORTS.
WE HAVE IN MANY WAYS A PAPER DRIVEN, UH, FUNCTIONALITIES THAT WE WOULD LIKE TO ELIMINATE.
UH, IT'S NOT CUSTOMER OR CLIENT FRIENDLY, AND THEREFORE WE DECIDED TO LOOK AT WHAT OUR OPTIONS WERE.
UH, WE WENT THROUGH AN RFP PROCESS.
THEY WERE THE HIGHEST SCORER BY FAR OF THE SUBMISSIONS.
THEY HAVE IDENTIFIED, UM, AREAS OF IMPROVEMENT, INNOVATION, SERVICE IMPROVEMENT, ENHANCEMENT AND CUSTOMER SERVICE.
THEY'VE DIAGRAMMED OUR PROCESSES AND I THINK WE NOW MOVE TO THE NEXT STEP, WHICH IS TO HIRE A FIRM TO HELP US IMPLEMENT THE NEW SYSTEM.
SO WE'RE LOOKING FOR A LOOKING OUTWARD FACING PRODUCT THAT WILL PROVIDE TO US THE MEANS TO IMPROVE OUR PROCESSES AND EFFECTIVENESS, ELIMINATE INEFFICIENT, DUPLICATIVE AND OUTDATED PROCESSES, IMPROVE EFFICIENCIES IN CUSTOMER SERVICE, AND PROVIDE MORE MEANINGFUL ACCESS AND INFORMATION TO OUR CUSTOMERS, WHICH INCLUDES OUR, OUR COUNCIL, THE ADMINISTRATION, THE DIRECTORS, AND THE PUBLIC, AS WELL AS COMMITTEES.
WE WANT TO ELIMINATE PAPER AS MUCH AS WE CAN ELIMINATE DUPLICATION AND MAKE OUR SYSTEMS MORE EFFECTIVE.
WE WANNA STREAMLINE THE PROCESSES.
WE WANT TO BE OPEN-MINDED ABOUT OUR NEW INITIATIVES AND IMPROVEMENTS PROCESSES, CHANGE OUR ENVIRONMENT THE WAY WE, THE WAY WE DO BUSINESS, THE BETTER SERVE OUR CUSTOMERS CLIENTS, AND AGAIN, THE PUBLIC, THE DIRECTORS, THE ADMINISTRATION AND THE COUNCIL.
DOES ANYONE HAVE ANY QUESTIONS FOR ME? OR DOES ANYONE WANT TO EXPAND ON MY, UH, COMMENTS?
[00:10:04]
THANK YOU.UM, SO JUST WANNA POINT OUT SOME KEY DATES TO KEEP IN MIND FOR Y'ALL.
UM, THE RFP SCHEDULE LEAVE EVENTS.
THE NEXT UPCOMING EVENT TO, UM, PAY ATTENTION TO IS THE DEADLINES FOR YOUR QUESTIONS.
UM, THE DEADLINE IS MONDAY, APRIL 10TH AT 4:30 PM CENTRAL TIME.
UH, THOSE MUST BE SUBMITTED IN WRITING ON THE, UH, PARISH WEBSITE.
THE, UH, DEADLINE FOR PROPOSAL SUBMISSIONS IS APRIL 28TH AT 3:30 PM CENTRAL TIME.
UM, THE R UH, R P QUESTIONS AND INQUIRIES CAN BE FOUND IN SECTION ONE POINT 12.
AGAIN, THEY ARE DUE ON MONDAY AT 4:30 PM CENTRAL TIME.
UM, A FINAL THREE DAY INQUIRY PERIOD MAY BE GRANTED IF ADDITIONAL QUESTIONS OR REQUESTS FOR CLARIFICATIONS ARE RECEIVED AS A RESULT OF AN ADDENDUM.
UM, QUESTIONS RELATIVE TO THE ADDENDUM SHALL BE SUBMITTED NO LATER THAN 3:30 PM CENTRAL TIME, THREE FULL BUSINESS DAYS FROM THE DATE OF THE ADDENDUM BEING POSTED.
UH, FOLLOWING THE DUE DATE OF APRIL 10TH, THERE WILL BE AN ADDENDUM POSTED, UM, ALTERNATE PROPOSALS.
THAT INFORMATION CAN BE FOUND IN SECTION 2.12.
UM, PARTNERSHIP INFORMATION CAN BE FOUND IN SECTION 2.13
AND AS PART OF THIS PROCESS, THE PARISH WILL NOT BE ALLOWING PROPOSERS, UM, TO SUBMIT POINT SOLUTIONS.
BEST OF BREED, UM, UH, RESPONSES WILL NOT BE ALLOWING BEST OF BREED.
UM, FOR SUBMITTAL INSTRUCTIONS, PLEASE SEE SECTION 1.6, UH, PROPOSALS WILL NEED TO BE RECEIVED ONLINE THROUGH, UH, THE JEFFERSON PARISH E-PRO PROCUREMENT SITE.
CENTRAL BIDDING CAN BE ACCESSED BY EITHER VISITING THE, UH, PARISH BIDS.NET WEBSITE OR THE CENTRAL BIDDING.COM WEBSITE.
REGISTRATION IS REQUIRED AND IS FREE FOR JEFFERSON PARISH PROPOSERS BY ACCESSING THE CENTRAL AUCTION HOUSE.COM REGISTRATIONS PAGE.
PLEASE SEE SECTION 1.7 FOR THE PROPOSAL RESPONSE FORMAT TABLE.
THIS TABLE HAS THE INSTRUCTIONS FOR HOW TO SUBMIT YOUR DOCUMENTS.
THE TECHNICAL PROPOSAL SHOULD INCLUDE ATTACHMENTS, A AND B, A FINANCIAL PROFILE CERTIFICATE OF INSURANCE, AND THE RFP AFFIDAVIT.
THE PRICE PROPOSAL SHOULD INCLUDE ATTACHMENTS, C1, AND ATTACHMENTS, C2, THE PROPOSAL'S STANDARD TRAVEL AND EXPENSE POLICY, AND ANY APPENDICES.
WE'LL MOVE ON TO THE QUESTION AND ANSWER PERIOD.
WE WILL ATTEMPT TO ANSWER ANY QUESTIONS DURING THE CALL TODAY.
HOWEVER, ANSWERS THAT ARE PROVIDED VERBALLY ARE NOT BINDING AND THE PARISH REMAINS, UH, MAINTAINS THE RIGHT TO TABLE ANY QUESTIONS AND ANSWERS IN AN ADDENDUM.
UH, THE QUESTIONS MAY BE ANSWERED BY EITHER THE PARISH OR BARRY DUNN TODAY.
UM, I WILL ONCE AGAIN GO ALPHABETICALLY BY, UH, COMPANY NAME AND ASK EACH VENDOR IF THEY HAVE, UM, QUESTIONS FOR US TODAY.
IF YOU DO NOT HAVE ANY QUESTIONS FOR US TODAY, PLEASE LET ME KNOW THAT YOU HAVE NO QUESTIONS OR YOU'LL BE SUBMITTING THOSE IN WRITING.
I WILL BEGIN WITH, UH, LET'S SEE, A LIGHT SOLUTIONS.
I DON'T HAVE ANY QUESTIONS AT THIS TIME, AND SHOULD WE HAVE ANY, WE'LL SUBMIT THEM THROUGH THE WEBSITE.
UH, WE DON'T HAVE ANY AT THIS TIME, BUT IF WE DO, WE'LL BE SUBMITTING THEM IN WRITING.
WE DON'T HAVE ANY QUESTIONS AT THIS TIME, BUT WE'LL SUBMIT THEM IN WRITING THROUGH THE WEBSITE.
UH, CURRENTLY DON'T HAVE ANY QUESTIONS.
AND WE'LL SUBMIT VIA THE WEBSITE
[00:15:01]
AS WELL.FOURTH SQUARE, I NO QUESTIONS AT THIS TIME.
UH, WE DID SUBMIT SEVERAL ALREADY THROUGH THE WEBSITE.
DO YOU WANT ME TO READ THEM OR HOW DO YOU WANNA, UH, WE WILL JUST ADDRESS THOSE IN THE ADDENDUM.
AND I'M GONNA ADDRESS THEM TODAY.
UM, I AM GOING TO TABLE THAT RESPONSE, UM, IN FOUR.
HI KATE, NO QUESTIONS AT THIS MOMENT, AND IF THERE ARE ANYTHING THAT COME UP, WE WILL SUBMIT THEM ONLINE.
OR COLE, NO QUESTIONS AT THE MOMENT.
KATE, WE'LL SUBMIT ONLINE IF WE HAVE ANY THANK YOU.
YEAH, KATE, WE, WE SUBMITTED ONE AROUND, UH, THE UTILITY BILLING ASPECTS AND WE'LL JUST WAIT.
WE'LL STAND BY FOR THE, UH, THE RESPONSE TO THAT AND PROBABLY SEND OVER A FEW OTHERS, UM, IN WRITING.
WE DON'T HAVE ANY, UH, QUESTIONS AT THIS TIME, BUT WE WILL SUBMIT IF WE DO.
WE DON'T HAVE ANY QUESTIONS AT THIS TIME.
U K G, UH, WE'LL SUBMIT ONLINE.
A K THIS IS ROBERT BELL, BUT WORKDAY, UH, JUST A COUPLE OF CLARIFICATION QUESTIONS.
CAN YOU HEAR ME JUST FINE? YES.
ONE IS IN THE CONTRACTING PORTION, IT SAYS THAT THE PARISH WILL BE LOOKING TO NEGOTIATE A SINGLE CONTRACT, I BELIEVE IN REFERENCE SOMETHING TO A SINGLE CONTRACT.
IS THAT PER SERVICE, LIKE ITS SOFTWARE AND SERVICES BEING TWO DIFFERENT CONTRACTS, OR ARE THEY LOOKING FOR ONE PRIMARY PROPOSAL TO, UM, HAVE ONE SINGLE CONTRACTED VEHICLE? DOES ANYONE IN THE PARISH WANNA ADDRESS THAT QUESTION? WE COULD TABLE IT.
I COULD SUBMIT IT IN WRITING IF, IF IT'S BETTER FOR YOU, TIM.
YEAH, LET'S THIS MEGAN GRANTHAM WITH THE PARISH ATTORNEY'S OFFICE.
UM, AND WE'LL GIVE A RESPONSE IN WRITING WITH THE ADDENDUM.
AND THE OTHER QUESTION THAT I HAD IS WHY IT'S NOT MENTIONED IN THE PROPOSAL WHEN I DOWNLOAD AND PRINT IT, BUT IN THE DESCRIPTION IT MENTIONS, UH, REFERENCE TO HUB VENDORS AND THERE IS HUB VENDORS TO BE INCLUDED, OR IS THERE A REQUIREMENT IN HUB CERTIFICATION? SUBMIT THAT.
KATE, YOU HEARD THAT RESPONSE, CORRECT? I DID NOT.
YOU SAID SUBMITTED IN WRITING.
YOU SUBMIT THAT IN WRITING AND WE'LL RESPOND.
THE REST OF THE QUESTIONS WE WILL SUBMIT IN WRITING.
UH, DID I MISS ANYBODY? HI KATE, IT'S KELLY FITZPATRICK FROM CREOLE.
I DID HAVE ONE FOLLOW-UP QUESTION, JUST A CLARIFYING QUESTION.
IF WE ARE SUBMITTING WITH A PARTNER AND POTENTIALLY THIRD PARTY VENDORS, DO YOU WANT THE SIX REFERENCES FROM EVERY SINGLE PORTION OF THE RESPONSE? MEANING LIKE, WOULD YOU WANT 24 REFERENCES? UM, WE WILL RESPOND.
UH, I HAVE A DRAFT RESPONSE PROPOSED FOR THAT, SO WE'LL RESPOND RESPONDENT WRITING TO THAT QUESTION.
BUT NOT TILL IT'LL PROVIDE MORE CLARITY TO, TO THE REFERENCES.
BUT NOT TILL AFTER THE 10TH, RIGHT? UM, IT'LL BE IN THE ADDENDUM.
BECAUSE IT SORT OF DETERMINES WHETHER WE RESPOND OR NOT.
ANY OTHER QUESTIONS? TESTING ONE.
NO QUESTION, BUT CAN SOLUTIONS WILL SUBMIT ONLINE.
ALRIGHT, ONE LAST CALL FOR ANY QUESTIONS.
[00:20:06]
HEARING NONE, UM, WE WILL ADJOURN TODAY'S CALL.JUST A QUICK REMINDER AGAIN, THE DEADLINE FOR THE QUESTIONS IS MONDAY, APRIL 10TH AT 4:30 PM CENTRAL TIME.
AND THE PROPOSAL SUBMISSION DEADLINE IS APRIL 28TH AT 3:30 PM CENTRAL TIME.
I WANNA THANK EVERYBODY FOR JOINING JOINING US THIS MORNING.
HAVE A WONDERFUL REST OF YOUR DAY.